Community responder director has already had ‘huge impact’

By Nick Grabbe

Two weeks into his job as director of the new community responder program, Earl Miller learned that his sister had died suddenly.

The programs and interventions he plans to create in Amherst could have had an impact on her life if she had had access to them, Miller told me. “The best way to pay tribute to her is to do a good job here,” he said.

Miller received support from Fire Chief Tim Nelson and others as he dealt with his family crisis. Now, after a month in Amherst, he’s working on ways to help others who are experiencing difficulties in their lives, in situations that have previously been handled by the police.

His ground-breaking program, called Community Responders for Equity, Safety and Service or CRESS, has been endorsed by the Town Council, Town Manager Paul Bockelman and other leaders of Amherst’s government. At the same time, the program faces some challenges as it seeks to become what Bockelman calls “a third leg of public safety” along with the Police and Fire Departments.

Earl Miller is the first director of CRESS, Amherst’s new community responder program.

“Mr. Miller knows our regional community and has lived through many experiences. He knows first hand what it takes to help and be helped,” Bockelman wrote to the Town Council. “Mr. Miller has written about racism and the movement to undo psychiatric oppression.”

CRESS will respond to nonviolent calls with an emphasis on approaching community members through an anti-racist and behavioral health lens, according to Miller’s job description. It’s estimated that a third of the calls that police have responded to could be handled by the unarmed CRESS responders.

“They will respond to situations that don’t involve violence or serious criminal activity such as minor disputes and disturbances, loitering, mental health issues, homelessness, substance abuse, trespass, truancy, wellness checks, youth and schools,” his job description reads.

CRESS was one of the recommendations of the Community Safety Working Group, which was formed two years ago, after the murder of George Floyd in Minneapolis. Miller said he watched all of the working group’s meetings.

He will be hiring an assistant and eight responders, who will undergo training in de-escalation of conflict, mediation, and CPR. They will then work in shifts 24/7, except for Mondays, Tuesdays and Wednesdays from 1 to 9 a.m. He said he hopes to have the program staffed by mid-June.

Miller, 35, is a native of Holyoke and currently lives in Agawam. He previously worked for the Department of Mental Health and the Center for Human Development in Springfield. He has two daughters, 11 and 14, and the younger one already loves Antonio’s and will be in the Adventures camp here this summer.

“He’s had a huge impact already,” Bockelman said.

Kinsey Memorial Garden at the Jones Library

For example, he met with Jones Library Director Sharon Sharry, who sometimes has to deal with people who cause disturbances. Miller asked when these disturbances most often occur so that the responders can walk through the library at those times. He spoke of writing a grant to hire a social worker for the library, helping to staff the future teen room, and arranging for a mobile health clinic, Sharry said.

“He also talked about restorative justice,” she wrote in an email to me. “I explained that our dream is to never have to trespass anyone ever again; those are the people that need us the most. He agrees, but also said there does need to be a line; if someone hits someone else, that calls for a one year time out.”

Miller has also spent some time in the high school, where a series of fights in hallways and bathrooms recently prompted five parents to ask the Police Department for help. He met with Principal Talib Sadiq and spoke at an assembly, and also spent time at the middle school. “I want to provide a model for kids when conflict happens,” he said. He shook every hand in one lunchroom.

He has also met with Police Chief Scott Livingstone, who has pledged to work collaboratively with CRESS. “The Police Department is committed to making this as good as it can be,” Miller said. “Folks over there want to be part of the solution.”

One of the challenges CRESS will face is developing clear guidelines for the dispatchers who answer calls for help and will have to decide whether to send a police officer or a community responder. In some cases, the response will be clear, but there will be “a ton of gray area,” Bockelman said. Domestic disturbances might seem to be CRESS’s turf, but they can be dangerous even for police, and the responders need to feel safe, he said.

Dispatchers will need clarity on whether to route calls to the Police Department or to CRESS.

Another challenge will be operating an entirely new program with few models or clear ways to measure success. Miller, who will be based in the Bangs Center, must cooperate with the Police Department but also answer to the working group, which wanted more funding and coverage for CRESS.

Miller was asked if CRESS is “set up to fail.” “I wouldn’t have taken the job if I thought that,” he said. “We can’t let the perfect be the enemy of the good.”

If CRESS is to become a long-term alternative to the police, a year from now there will be a funding challenge. The current $936,000 budget includes only $130,000 of town money, with the rest coming from the state and federal governments, money that’s unlikely to be available again. This is not a “defund the police” program, and Bockelman said he expects no decline in demand for the Police Department’s services.

The debate over continued or expanded funding for CRESS could be happening at the same time as a vote on raising taxes to help finance construction of a new elementary school. Major financial commitments to a new fire station and public works headquarters are also on the horizon.

Amherst Regional High School

“There will be difficult conversations ahead, but we’re all in this together,” Miller said.

He received a warm reception from 40 people as Bockelman introduced him at a public get-together at the Bangs Center Friday. “The reason I took this job is I saw the work you put in and I agreed with the mission because it was meaningful to me,” Miller said.

Public comments on community responders sought Thursday

By Nick Grabbe

Residents who have questions about the plan to deploy unarmed responders in some situations that are currently handled by police officers can attend a public forum Thursday.

Credit, Doug Marshall

The virtual meeting will start at 5:30 p.m. Here’s the link: https://amherstma.zoom.us/j/86008936538. The public comment period is scheduled to start at 6:15 p.m., and will be followed by a meeting of the Town Council’s Town Services and Outreach subcommittee, which will make a recommendation to the full Council. The town manager, finance director, police chief and fire chief are expected to attend and be able to answer questions.

Another topic of the meeting will be the plan to create a new Office of Diversity, Equity and Inclusion.

The community responders would be called on in situations that don’t involve violence or serious crime, such as mental health issues, homelessness, substance abuse, trespassing, truancy and wellness checks, according to the recommendation by the Community Safety Working Group. They would have expertise as mental health clinicians, social workers, medics or conflict de-escalators.

The eight community responders would be available 24 hours a day, seven days a week, and would be supported by a director and an administrative assistant. The responders, who would be fully benefited Town employees, would operate independently of the Police Department and be housed in a separate facility, according to the working group’s recommendation.

“The mission will include contributing to dismantling systemic racism through racially aware safety and social services to persons of all races with a conscious anti-racism focus,” according a summary of the working group’s recommendations by Town Manager Paul Bockelman.

The program is known as CRESS, or Community Responders for Equity, Safety and Service. Its projected annual operating budget is $936,000, with $122,500 in non-operating costs. The Town has received a state grant of $450,000 for the program, and $250,000 in federal money has been earmarked.

“The Town may opt to use reserves to supplement the municipal operating budget over two or three years to minimize the impact on other departments,” Bockelman has proposed.

Residents’ questions could include: What kind of relationship will CRESS have with the Police Department? How will 911 operators determine whether to dispatch a police officer or a community responder? How will police staffing be affected? When will the program be operational? How will it be funded in future years?

The Office of Diversity, Equity and Inclusion “will develop, recommend, and implement a strategic plan that will advance a diverse, equitable, and inclusive culture for the Town that provide opportunities to build diversity and inclusive practices into the Town’s operations,” according to Bockelman. “The Office will review Town policies, procedures, bylaws, values, goals and missions through an equity lens to foster an unbiased, anti-racist and inclusive environment.”

The goals are to “improve the Town’s decision-making so that it better represents all communities and includes less bias; increase community trust in local government; ensure an equitable allocation of public resources; and improve employee satisfaction and engagement,” according to Bockelman.

The annual operating costs are estimated at $240,500, including a director and assistant director. The director position is to be funded with money previously budgeted for an economic development director, a position now to be paid for with federal money. The assistant director position is to be paid by combining half of an existing position with federal money.

Policing alternative: how it would work

Editor’s Note: A public forum on this program will be held this Thursday, Sept. 9, from 7 to 9 p.m. See end of this post for Zoom information.

By Bernie Kubiak

In response to concerns about policing in Amherst, a Community Safety Working Group was convened by the Town Manager and endorsed by the Town Council. The group’s charge is to study the public safety services provided by the Amherst Police Department to ensure racial equity, recommend reforms to organizational and oversight structures, and examine existing Town funding priorities for community safety. Underpinning the committee’s work is a research report prepared by the 7 Generations Movement Collective (7GenMC), contracted for by the Town.

The working group’s intention is to make recommendations that are anti-racist and equitable, and propose preventive services that reduce the need for public safety involvement. Their initial report contains several recommendations, among them:

  1. Create a “Community Responders for Equity, Safety and Service” (CRESS) program;
  2. Create an Amherst Resident Oversight Board;
  3. Create a Town Department of Diversity, Equity, and Inclusion;
  4. Develop a Youth Empowerment Center and a BIPOC cultural center;
  5. Reduce the size of the Amherst Police Department; and
  6. Continue the Community Safety Working Group.

One recommendation under active development is the CRESS program, a variation on the theme set by CAHOOTS in Eugene, Ore. In operation for almost 30 years, CAHOOTS (Crisis Assistance Helping Out On The Streets) is a mobile crisis intervention program that assists the Police Department by taking social services calls, including crisis counseling, where there is no apparent need for an armed officer.

CAHOOTS is funded through the police budget. There is widespread agreement that CAHOOTS, by providing trained crisis management staff, has worked to reduce police violence, and it is supported by local law enforcement. Eugene has a population of around 170,000, and the program’s budget is $2 million a year.

The CRESS proposal, which is seen as helping to dismantle systemic racism, sets out a number of elements: two two-person multi-racial teams, available on a 24/7 basis, operating independently of the Police Department but cooperating with it. CRESS teams could be sent out either from the Town’s Communications Center or by a separate CRESS-staffed dispatch center. Team members are to be Town employees, supported by program supervisors and a director.

CRESS teams would be the first responders in situations that do not involve violence or serious criminal activity. They would address homeless individuals, intoxication/substance abuse, mental health crises, trespassing, and wellness checks. They would be available to intervene in the schools as well. The responders could not order treatment or compliance and would rely on the police if violence occurs.

The working group’s report calls for the program to be fully operational by 2022. Both the Town Manager and the Council support the goal, but putting the program as described in place will be a challenge. The most obvious difficulty is the program’s proposed first-year cost of $2.8 million for 26 staff, 12 of them responders (at four staff per shift). The proposal also calls for a separate 24/7 dispatch operation that would add to the overall costs. While the Town’s pay scales were used to determine salaries, no explanation was given as to how salary levels and step raises were determined.

But only $475,000 has been identified to fund a startup, with $180,000 reallocated from the police budget (two unfilled patrol positions) and targeted for initial staff hires (program director and four responders). Planning, training, consults, and equipment are budgeted at $250,000 from Rescue Plan Act funding. An estimated $45,000 for benefits would have to be made up, and may be covered through a $90,000 earmark in the recently passed state budget.

The Town Manager is optimistic that grant funds can be obtained, and the Council insists that a way to fund eight responders be found. One way to fund the program would be to reduce the size of the Police Department. The 7GenMC report suggests moving from a staffing level of 44 to 25 over five years, by abandoning the community policing model and shifting to a more reactive approach.

The CRESS teams are projected to reduce the number of calls managed by the police. The question is how much of a reduction would actually occur, given that no substantial assessment of police activity was available when the report was written. That assessment was promised but has yet to be published. The current year’s operating budget for the police (not including facility or communications center costs) is $5.18 million, so a fully functional CRESS program would amount to slightly more than half of the police budget.

There is much to be worked out to bring a community responder program into operation. Costs can be reduced by eliminating the proposed separate dispatch system. The Public Safety Communications Center could be used to dispatch non-police teams, eliminating the need for staffing a second center (and the confusion that could come from having two). Having comprehensive job descriptions for CRESS staff would allow an accurate determination of salaries. Agreement on the nature of CRESS activities and the impact on police operations would allow a more precise determination of staffing needs. Purchasing the services rather than creating a new town department might be considered as well.

The Town Manager envisions an implementation team composed of the Police and Fire Chiefs, Finance Director, Human Resources, working group representatives and others. The team, Town Hall, and Town Council have a considerable amount of work to do to implement a community responder program and find a path to financial sustainability.

To participate in the Sept. 9 forum, go to: https://amherstma.zoom.us/s/85733815330#success Or join by phone: 253-215-8782 or 346-248-7799 Webinar ID: 857 3381 5330
Amherst, MA 01002